meeting-assistant/openspec/changes/archive/2026-05-27-add-taskbar-icon/proposal.md

Why

Meeting Assistant currently exposes recording controls through hotkeys and HTTP endpoints, but there is no persistent Windows taskbar/tray affordance showing what the assistant is doing.

What Changes

• Add a Windows taskbar notification icon for Meeting Assistant.
• Show idle, recording, or summarizing/processing state through the icon and tooltip.
• Prioritize the newest active recording over older stopped runs that may still be summarizing.
• Add a right-click menu with state-aware recording controls:
  • start meeting recording per configured launch profile
  • stop active recording and continue transcription/summary
  • cancel active recording and discard artifacts
  • switch the active recording to another configured launch profile

Impact

• Adds a small Windows-only hosted UI service.
• Extends recording status with state/profile information needed by the tray surface.
• Adds focused tests for tray state/menu behavior and launch profile enumeration.