meeting-assistant/openspec/changes/archive/2026-06-03-add-outlook-teams-start-prompts/proposal.md

Why

Meeting Assistant can enrich a recording from the current Outlook Teams appointment, but it still relies on the user remembering to start recording manually.

What Changes

• Add an optional scheduled Outlook Classic calendar check for today's Teams appointments.
• Prompt the user through native Windows app notifications when a Teams appointment reaches its start time.
• Start recording when the user accepts the prompt.
• If another recording is active when the user accepts, stop it normally first, then start the new recording.

Impact

• Adds a Windows-only Outlook calendar reader for daily Teams appointments.
• Adds a Windows notification prompt alongside the existing inactivity prompt.
• Adds a hosted scheduler guarded by configuration.