meeting-assistant/openspec/changes/archive/2026-06-26-add-tray-exit/proposal.md

Add Tray Exit

Summary

Add an Exit action to the Windows taskbar icon menu so Meeting Assistant can be shut down from the tray. If Meeting Assistant is recording or still processing a stopped meeting's transcript or summary, Exit should ask for confirmation before stopping the application.

Motivation

The tray icon is the normal local control surface for Meeting Assistant, but it currently cannot close the application. Because the app may be doing live transcription or post-recording summary work after capture stops, an accidental exit can interrupt useful meeting processing.

Scope

• Add an Exit item to the tray context menu in all recording states.
• Stop the application when Exit is selected and Meeting Assistant is idle.
• Show a confirmation dialog before exiting while recording, transcribing, speaker recognition, or summarization is still in progress.

Out Of Scope

• Changing shutdown semantics for the recording coordinator.
• Adding background resume of interrupted transcription or summary work.
• Restarting or otherwise managing the local service process.